Built for project managers
Your project's costs, never weeks behind.
Every vendor LEM — Labor, Equipment & Material — is captured, validated against your approved rates, and posted to the right WBS the moment it arrives. No paper, no re-keying, no month-end surprises.
Costs visible as they land · Every line validated · A defensible audit trail, line by line
Built specifically for complex Labor, Equipment & Material (LEM) tracking — the daily record vendors submit against a PO, captured, validated and reconciled end to end.
Why this matters
The same LEMs — without the hassle.
Receiving LEMs from dozens of vendors means chasing paper and re-typing numbers. Foxlogik turns it into a couple of clicks.
How it's done now
- Paper LEMs and emailed spreadsheets pile up
- PMs chase tickets — project visibility lags by weeks
- Rates checked by hand, LEM by LEM
- Approvals chased across email threads
- Invoices reconciled manually at month-end
With Foxlogik
- Vendors email their LEM — Foxlogik grabs it from the inbox
- Data is extracted — no manual entry
- Rates validated once
- Field owners approve in a click
- Approved LEMs become invoice-ready batches
- Project visibility is as up-to-date as it can be
Three simple phases
Set up once. Process continuously. Validate vendor invoices with confidence.
Set up the PO
POs sync from your accounting system. Drop the rate sheet, map products, and approve rates once.
Process the LEMs
Vendors email their LEMs. Foxlogik monitors the inbox, grabs each attachment, extracts, maps and validates — your team reviews and approves.
Batch & invoice
Bundle approved LEMs into a backup document. Invoices are automatically 3-way matched — no further approval needed.
Phase 1 · Client side
Setting up a vendor PO is just as easy.
No double entry. Foxlogik links to your accounting system, so the heavy data arrives on its own — you only confirm rates once.
Create the PO in your accounting system
Keep working where you already do. Foxlogik connects to your accounting system — SAP, Sage, Oracle and others — and syncs PO, vendor, WBS and actuals overnight, or on demand.
SAP · Sage · Oracle · moreDrop the rate sheet onto the PO
Open the PO in Foxlogik, go to the Rate Sheet section, and drag-and-drop the vendor's rate file. Rates are read and mapped to products automatically.
Rates mapped to productsApprove the vendor rates — all at once
Review the mapped rates and approve them in a single action. This is the one time anyone checks rates; from here, validation is automatic.
Validate once · automate the restInvite the vendor — one email
Send a single invite so the vendor can sign in to download their approved documents. Their LEMs are picked up automatically from the PO's monitored inbox — nothing heavy to roll out.
One email · no heavy onboardingTry it yourself
A new PO, start to finish — experience Foxlogik yourself.
Approve the rate sheet, then watch an emailed LEM get grabbed from the inbox, mapped to your approved products, and validated — try each step yourself.
Drop the rate sheet
Foxlogik digitizes it and lists every product & rate.
This is a simplified, interactive illustration to show how the LEM flow feels — the live Foxlogik portal carries more detail and controls.
Want to test it with your own data?
Upload a sample rate sheet and LEM — or try our pre-loaded templates.
Foxlogik extracts and validates them live.
Phase 3 · Period end
Automatic 3-way match. Zero extra approvals.
At period end, approved LEMs are bundled into one backup document behind every invoice.
The PO
Approved rates and scope, synced from your accounting system.
The LEM batch
Every approved LEM for the period, bundled as invoice backup.
The invoice
The vendor invoices against the batch — backup already attached.
Ready to see it on your own LEMs?
We'll walk you through Foxlogik and run a live LEM from inbox to invoice.
The payoff
Why processing LEMs in Foxlogik is easy.
Almost no vendor onboarding
Vendors email LEMs exactly as they do today — nothing new to learn. One email gives them portal access to download their approved documents.
Costs hit the right WBS
Every approved cost flows to its WBS and can split across many projects — fully auditable, end to end.
Never restrictive
PMs see day-to-day cost even when a LEM exceeds the PO — flagged, not blocked. Add products mid-LEM without a change request.
No data entry, no paper
Files are extracted automatically — grabbed straight from the inbox. No printed copies, no re-keying. People do the work instead of typing it up.
Validate rates once
Approve the rate sheet a single time. Automation validates every line that follows, so your team checks quantities — not rates.
Approved by the field
LEMs route to the person who managed the work — the right approver, every time — then notify the vendor automatically once approved.
What you can count on
Built to be defensible — line by line.
No inflated percentages. These are the guarantees the system makes on every LEM, every period.
Plugs into the accounting system you already run.
POs, vendors, WBS and actuals sync from your books — so the LEM batch behind every invoice reconciles against the system of record, with no re-entry.
Security & compliance
Built for enterprise data, by default.
Your project and vendor data is protected with independently audited controls and least-privilege access.
SOC 2 Type II
Independently audited security, availability and confidentiality controls.
GDPR compliant
Personal data handled to GDPR standards, with a data-processing agreement available.
Encrypted & SSO
Encrypted in transit and at rest, with SSO / SAML for your team.
Scoped vendor access
Vendors see only their own PO — nothing else in your tenant.
See how easy LEM processing can be.
We'll walk you through Foxlogik and show you a LEM going from PO set-up to validated invoice — live.